Real estate operations

Get a complete overview of all your tenant inquiries, internal tasks and supplier assignments — all in one place.

See what tasks and inquiries are related to which properties, who is responsible and how far they are in the process — whether they are open, ongoing, completed or closed. Track the status of requisitions sent to suppliers and see how many have been approved, rejected, or are awaiting responses.

Create both standalone and recurring tasks, and use flexible filters to display exactly the data you need—such as ongoing cases, posted tasks, or tasks per property.

With Propbinder's app, operations staff can easily record time directly on tasks. Time spent is logged automatically, and you can collect statistics and reports on hourly consumption by property, team or employee — so you get a precise basis for planning, monitoring and optimization.

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Make it easy for both operations, administration and suppliers to find relevant information about the property in one place. The property handbook acts as a digital reference book, where you can collect everything from technical installations, access conditions and contact persons to service agreements, instructions and contingency plans.

The handbook can be adapted to the individual property and is constantly updated so that the information is always up to date. It is easily accessible both via desktop and directly in Propbinder's app, so that all relevant parties can access it wherever they are.

The result is fewer misunderstandings, faster problem solving and a more efficient everyday life for the entire organization.

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Collect all your service agreements digitally in Propbinder — and set them on autopilot.

Create recurring tasks at fixed intervals and receive automatic notifications when the next service is nearing. With Propbinder, the platform itself can request your associated service providers at the agreed time, avoiding manual follow-ups.

All service agreements are gathered in one place, and you can document that service is performed as planned — with a complete overview, few errors and maximum reliability.

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With Propbinder, sending requisitions and quotation requests to your suppliers is quick and easy. You can create the supplier directly in the system and send everything from one platform — without any hassle. The supplier gets access to a free portal where they can easily handle tasks, upload certificates and communicate in one place.

Requests can also be sent directly to the supplier's existing order system so that they can continue to work in the environment they know. At the same time, you get a full overview of task status and supplier activity — everything is updated continuously, so you always have your finger on the pulse.

Read more below Supplier management.

Get the best basis for choosing the repair provider for the task. With Propbinder, you can compare your suppliers across price levels, disciplines and geographical locations — and quickly find the ones that best match your needs.

See also history of previous assignments, response times, quality of task resolution, and vendor average ratings from tenants and operations. This gives you a data-driven decision-making base and ensures that ATi always chooses the most efficient and reliable partner.

Whether it's urgent tasks or scheduled maintenance, Propbinder helps you find the right supplier — quickly and easily.

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Give property owners access to all relevant data in one place with Propbinder's dedicated owner portal. Through the user-friendly dashboard, owners get full insight into the operation of the property — including open and closed inquiries, status of tasks, supplier activities, budget monitoring, time spent and general key figures.

The portal provides transparency and strengthens trust between owner and administrator, while minimizing the need for manual updates and reporting.

The owner portal can be customized to each property and displayed in your own brand, so that both content and visual experience match your professional standard.

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Document work done with images and videos directly in Propbinder — fast, simple and secure. Once a task is completed, operations personnel can easily upload photo or video documentation that is automatically associated with the specific request or task.

Tenants and operators gain access to the material in real time, creating transparency and security in communication. It makes it easy to document that the work has been done correctly and it reduces the need for subsequent questions or doubts.

Image documentation also acts as part of your history and quality control and can be used as a reference in future assignments or reviews

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Get a complete overview of your capacity and task allocation with Propbinder's resource planning. See exactly how many issues are associated with each team, operations manager, caretaker, or property — and quickly identify workload imbalances.

You have the opportunity to view all tasks and planned activities in Propbinder's calendar, where you can easily keep track of who is associated with what and when. The calendar can also be synchronized with Outlook, so that both operations and administration always have up-to-date information—directly in their preferred calendar.

It provides a solid foundation for planning resources efficiently, avoiding bottlenecks, and ensuring that tasks are distributed and resolved in a timely manner.

Put QR codes on your facility and let the tenant scan a code to create a request. In Propbinder you can see all your QR codes and information about the facility, including service agreements. You can connect your suppliers to a plant and create permanent agreements when it is time for service. Let Propbinder collect all important information about your properties' facilities digitally.

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